FESTIVAL GENERAL RULES AND INFORMATION

IMPORTANT!! Read these general rules before completing entry forms.

ELIGIBILITY

Competitors must be bona fide residents of the Interior of British Columbia.

All classes, unless otherwise specified, shall be open to amateurs only. The term “amateur” shall mean one whose principal income is not derived from musical services.

The condition does not apply to conductors of choirs or choral groups, nor to those bona fide students of music, who teach for the purpose of applying the money so earned to the furtherance of their musical education, provided their entry form is signed by their teacher.

ENTRY INFORMATION

Be sure to provide complete information. Include your instrument name, the categories, class names, titles of selections, composer(s), and accurate performance times for each selection.

Competitors are responsible for entering the correct classes. The Festival cannot be responsible for detecting errors. A selection in a wrong category will receive adjudication only. No mark will be given.

GRADE LEVELS OF ALL ENTRIES ARE DETERMINED BY THE ROYAL CONSERVATORY OR CANADA CONSERVATORY SYLLABUS, CURRENT OR PREVIOUS. ALL ENTRIES MUST BE SYLLABUS PIECES EXCEPT FOR ENSBEMBLES.

For contact information do not use the telephone number of your performing arts school - use your home or mobile number.

Payment in the form of a cheque or money order made payable to Shuswap Music Festival must be received no later than February 8, 2008 along with a copy of your registration confirmation. Incomplete forms or late forms will not be processed. There will be NO exceptions.

PROCEDURE FOR ONLINE REGISTRATION

The information you type into the registration form is exactly what will print in the program, so remember to spell your name correctly, use capital letters where appropriate and check all the spellings of your selections, teachers and composers.

It is the responsibility of competitors and teachers to follow the Rules & Regulations of the Festival. Entries are the responsibility of competitors and teachers. Errors or omissions are not the responsibility of the Festival.

Follow the instructions on the online registration system.

The Following Preparations Will Make Your Registration Easier

Information Needed:

1. Name of Participant, Telephone Number, Address, Email Address

2. Birthdates and/or Age of Participants

3. Name of Teacher

4. Details of Entries: Song Titles, Composers, Time

5. Additional Competitors Information for Duets/Trios/Quartets and Groups

Online registration confirmations, with payment, may be mailed to:

Shuswap Music Festival Committee

Box 397, Salmon Arm, B.C.

V1E 4N5

or hand delivered to Marlin Travel @ 351 Alexander Street NE. Salmon Arm, BC. by 5pm Feb. 8, 2008

COPYRIGHT LAW

Only original scores or copies authorized by copyright owners may be used at Festival venues. In order to receive a mark for a performance, the performer must provide the adjudicator and accompanist with an original score or authorized copy of the selection to be performed. You will not be allowed to perform without an original score as designated above.

If a participant chooses material that is out of print or difficult to acquire, written permission from the copyright owner must be obtained to have the material copied.

This letter of authorization must be given to the secretary at the time of performance.

Frederick Harris Music publishers allow one page to be photocopied to facilitate a page turn only.

GRADE LEVELS

Age and birth date are required on all entries to be considered for the Provincial festival. Accepted age shall be of December 31 of the previous calendar year (2007). Grade levels of all entries are determined by the Royal Conservatory or Canada Conservatory syllabus, current or previous. The grade and age level must be consistent in all solo classes entered except where specified. (i.e. concert groups, duets). Grade 9, 10, and Associate students may enter competitively for two years at the same grade level. Repertoire repeated in the second year must be entered for adjudication only. All other performers must enter at the next grade level in the next festival year. Open Classes are for those students that have completed their diploma level or have already entered the Grade 10 or Associate level classes for two years.

PERFORMANCE SCHEDULING

Category and Grade will determine class divisions. To help avoid scheduling conflicts, please list all additional Disciplines and Classes entered. (Groups, Music , Choirs, etc..) Classes may be scheduled for any day of the week except Sunday. In fairness to all participants in competitive classes, the Festival cannot accommodate any one participant's or teacher's requests for preferential scheduling.

The Festival Committee reserves the right to eliminate, combine, sub-divide or create classes as deemed necessary or to refuse any entry. Conflicts in scheduling with other festivals will result in the performer making a choice as to which festival he/she will participate in.

REGISTRATION

Registration slips with class numbers, performance times and dates will be sent to or may be picked up by teachers when scheduling is completed. The festival office will notify teachers when the scheduling is completed. Applicants who wish their registration slips mailed directly to them must include a stamped, self-addressed envelope with their entries. Prior to each session, attach the slip to your music and present it to the adjudicator's secretary.

FEES

See Section D under “Procedure for Online Registration” for payment instructions.

Post dated cheques will NOT be accepted. No refunding of fees. The fee structure for each discipline is on the last page of each discipline section.

ADJUDICATION

Teachers, participants, parents of participants, or members of the audience should have no unauthorized communication with any Adjudicator prior to or during the Festival.

Please contact the Festival Board for appropriate time and procedure if you wish to communicate with an Adjudicator in any way, (i.e. to express appreciation.) Unauthorized communication with an Adjudicator by the performers teacher, the parent(s) of the participant, or the participant, will result in disqualification of the performer. The Adjudicator shall have discretionary power to stop any performance at any time. In all matters of adjudication, the Adjudicator's decision shall be final.

NO PROTEST OR COMPLAINT MAY BE ADDRESSED DIRECTLY TO ANY ADJUDICATOR.

PERFORMANCE PROCEDURE

Please adhere to the following general procedure:

- Erase all marks and notations on books.

- For reference purposes, number the first measure of each line on the music provided to the adjudicator.

- Attach the Registration slip to the page of the selection to be performed.

- Arrive at the Venue at least 15 minutes before scheduled performance time.

- When your name is called, provide your book to the Adjudicator's Secretary before proceeding to the performance floor or stage.

- At the end of the class, retrieve your books from the Adjudicator's Secretary.

Refer to the individual disciplines for further or specific instructions.

CONDUCT DURING A PERFORMANCE

Respectful silence is expected of everyone in the venue. No movement in or out of the venue is permitted during performances or adjudications. This applies to every festival location.

DUOS

The “principal” partner (older) should submit the entry. Include each partner's name and age on the entry form. The age of the entry will be determined by the age of the older performer. Pay for the duet separately from other entries. Half the fee paid by each partner is acceptable, but both payments must accompany the DUET entry, Include DUO information on both participants' solo entry forms.

GROUPS

Three OR more performers - A completed Group Entry Form along with the entry fee should be submitted by a representative of the group or the Teacher/Director. Please list ALL members of the group with ages and birthdates. Adding all the ages together and dividing by the number in the group determines the class age for entry. In the case of a decimal point in calculating the average, all averages that end in .5 to .9 must be entered in the next higher age class.

MUSIC

Please name your instrument and include categories, titles of selections, composers and accurate performance times for each selection. A selection may not be performed a second time in any other class in the current festival, i.e. an individual may not perform his/her group's selection again in a solo class. No category may be entered more than once, i.e. a second time in another grade level. Contemporary “Pop” or Rock” music is not acceptable unless listed in an accepted syllabus.

Note that performances in “Concert group” classes count as one performance.

STANDARD SCALE OF MARKS

DISTINCTION 90 & OVER

GOLD 86 - 89

SILVER 83 - 85

BRONZE 80 - 82

PARTICIPANT UNDER 80